Flexible Spending Account Claims
DallasNews Corporation has delegated the administration authority for the health care (both Regular and Limited-Purpose) and dependent care flexible spending accounts to TaxSaver Plan. As the claims administrator, TaxSaver is responsible for reviewing the initial benefit determinations.
The DallasNews Corporation Benefits Administrative Committee is the claims administrator for all appeals.
Health Care Claims
If you participte in the PPO, are not eligible for a Health Savings Account (HSA) or do not elect medical coverage, you may use your Regular Health Care FSA to pay for unreimbursed medical, dental, vision and hearing expenses. If you participate in the CDHP and are eligible for an HSA, you may use your Limited-Purpose Health Care FSA to pay for eligible unreimbursed dental and vision expenses.
When you have health care expenses that are eligible for reimbursement, complete a
claim form and attach a receipt for the expense. The receipt must include the following information:
Name of the person who received the health care service or supply
Name of the health care provider (physician, hospital or pharmacy)
Provider’s tax ID number
Date the care was provided (incurred)
Itemized costs for the care
Type of service rendered
A canceled check or a credit card receipt is not acceptable documentation of eligible expenses. If the expense is partially covered under a health care plan, submit the bill to the health care plan first. You will receive an Explanation of Benefits (EOB) from the plan. Use this EOB as proof of your expense to submit a flexible spending account claim for the unpaid portion of the bill.
If you have used your Flex Debit card for health care expenses, you may be required to submit supporting documentation to TaxSaver Plan.
Dependent Care Claims
Pay your dependent care expense and submit a
claim form with proof of the expense to the claims administrator. Proof of expense is an itemized bill from the provider showing:
The dates of service
The names of the dependents who received the service
Itemized costs for the care
Payment of Spending Account Claims
After your claim is approved, you will receive reimbursement by either a check or direct deposit. Claims are processed weekly and paid as soon as possible.
If you do not have enough money in your account to cover the full amount of the expense:
Your Regular or Limited-Purpose Health Care Flexible Spending Account reimbursement will be for the full amount of the expense, up to the amount you elected to contribute to your account for the year, less any amounts already paid for other claims.
Your Dependent Care Flexible Spending Account reimbursement will be for the amount in your account. As you contribute more to your account through payroll deductions, you will receive additional reimbursements.
If you submit a claim for an expense that is not eligible for reimbursement under either flexible spending account, you will receive a letter explaining why it is not eligible. If it is determined that an ineligible health care claim was submitted using your Flex Debit card, you will be required to repay the amount.
You must postmark your claims by April 30 of the following year to receive reimbursement. The health care and dependent care flexible spending accounts operate on a plan year that begins each January 1 and ends December 31, with a 2½-month grace period ending on March 15 of the next calendar year. You may only file claims for expenses you incur during the plan year or grace period while you are a participant in the accounts. You have until April 30 of the calendar year following the plan year to postmark your claims for expenses you incurred during the plan year. The laws that govern the accounts require that you forfeit any money you have not claimed by April 30 (postmark date) for eligible expenses you incurred between January 1 of the prior plan year and the end of the grace period on March 15.